The purpose of an archives is to preserve and make accessible the records of enduring value of an organization. Many organizations have established successful archives programs to leverage their most unique asset: their history. Archives are the direct by-products of an organization’s functions, providing a testament to its core values, accessible corporate memory, and information to shape its future. Since every company has a history, the benefits of an archival program are independent of size, prestige, and industry.

The Benefits of An Archives

An archival program provides a return on investment for your organization. Like other institutional resources, archival materials are assets that can help you:

• Reduce operating costs through efficient information retrieval

• Contribute to a sound risk management program

• Communicate stability in times of change

• Maximize your company’s reputation and brand

• Provide great content for marketing and public relations activities

• Strengthen loyalty through showcasing achievements

• Preserve corporate memory and organizational heritage

• Conduct business intelligence services

• Support the legal department

• Recognize the accomplishments of employees

• Track philanthropic activities over time

• Establish business continuity

• Centralize and improve the efficiency of information

A well-organized archival program allows you to identify, save, and retrieve the information you need while safely removing the material you do not. Maintaining institutional knowledge through an archives gives organizations a competitive edge.

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